We fill your finance seat with a person who knows construction books. Agents enter every bill and code it to the job and cost code. Your person checks each one, holds anything missing a lien waiver, and owns the job cost report.
524 job postings in our pulls name both QuickBooks and Procore. 367 name QuickBooks and Buildertrend. US postings, Mar 22 to Oct 3, 2026, from our own pulls. The full report
A $14,200 drywall bill lands in overhead. The job looks profitable until the year-end cleanup says it was not.
What job costing meansCode every bill and card charge to the job and cost code the day it arrives.
Fixes anything coded to the wrong job, and walks you through the job cost report every month.
The pay app goes out a week late, so the check comes a month late. Retainage lives on a spreadsheet nobody owns.
Pull costs to date for each job, and send reminders on pay apps that are past due.
Builds each pay app against the contract and keeps one list of retainage owed to you and by you.
A sub gets paid without a lien waiver. An expired insurance certificate turns up when the auditor asks.
Ask each sub for the waiver before every pay run, and flag insurance certificates before they expire.
Holds any payment that is missing a waiver. No waiver, no payment.
Supplier and sub invoices ride around in trucks and inboxes until someone has a free afternoon.
Enter each bill as it comes in, and match bank and card lines every day.
Approves the bills, answers the vendors, and closes the month by the 10th.
Your person checks every line the agents do. The agents never make the judgment calls.
Get candidates for this seatWork with a right answer goes to software from week one. Your person checks every agent result and keeps the judgment calls. Anything that moves money waits for a person.
The same list every month, checked by your person before it reaches you. The hours report shows the routine share moving to the agents over time.
The agents connect to 6 of the systems construction companies run on. Your person logs into the rest, like any employee you give a login to.
Reads your jobs, cost codes and commitments, so each bill lands on the right job.
Connected with an app you install
Enters bills coded to job and cost code. Matches bank and card lines.
Connected with a user you create
The same entry and matching, if your books are in Xero instead of QuickBooks.
Connected with a user you create
Bills go in coded. Payments go out after your approval.
Connected with a key you create
Card spend and receipts matched and coded to the job.
Connected with a login you approve
The same entry and job coding, for builders who run Sage Intacct.
Needs the Sage web services add-onChecks budgets and change orders against the books.
A login you give themWorks in it directly if your books live there.
A login you give themPosts and reviews entries like any staff accountant.
A login you give themWorks in it like any employee, and the agents work on what it exports.
A login you give themDoes more of the entry by hand, since the agents connect to QuickBooks Online.
A login you give themKeeps job and retainage schedules current.
Shared with them like anyone elseEvery connection uses a login, key or app you create, and you can switch it off at any time. Your books stay in your own software the whole time. All 15 systems the agents connect to
The same person and agents, sized to the job you posted. Each role page shows what that posting usually asks for and what the seat really costs.
Subcontractor and supplier bills, lien waivers and insurance certificates. Payment waits until the paperwork is in.
The accounts payable seatJob costing, the WIP schedule and the month-end close.
The staff accountant seatJob profit, the WIP schedule your bank and bonding company ask for, and the numbers behind your bids.
The controller seatFor smaller builders: bills, bank matching, job coding and a clean close every month.
The bookkeeper seatMedian posted pay from the US postings we read in full for each role. A seat costs more than its pay once you add payroll taxes and benefits. What loaded cost means
Not directly. Buildertrend only lets approved partners connect, and Sage 300 CRE and Foundation are not among the systems the agents reach. Your person logs into them like any employee, and the agents work on what they export. Procore is different: the agents connect to it with an app you install and can remove.
You and your project manager. Percent complete is a judgment about the job, so no agent sets it. Your person builds the pay application from your numbers and the schedule of values, and you sign it before it goes out.
No. Changing systems is never a condition of working with us. The agents connect to QuickBooks Online, not Desktop, so on Desktop your person does more of the entry by hand. We tell you on the first call which duties that leaves with the person, and size the seat that way.
Usually not. Bills, pay applications, job costing and the close all run remotely once someone has access to your software. Where part of the role really is physical, like mail, checks and deposits, a local part-time person covers those hours.
You pick from named candidates with real resumes, each checked for years in the systems your posting names, like Procore or Sage 300. You can watch a recorded call with each one before the interview, and it costs nothing until you pick someone.
Pick the role and leave your work email. We find your posting from your company and send you matched candidates, free.
